The franchise disclosure document, the signed franchise agreement, proof of every payment made or escrowed, the premises lease, vehicle and equipment purchases, the business plan with hiring projections, and the source-of-funds trail from Mission accounts to the transaction.
Build the file from the transaction outward
Hypothetical example: a Mission HVAC contractor has paid the franchise fee, bought two service vans and signed a lease, but his records are a mix of e-transfer screenshots and a bank statement. The application needs a coherent chain: the disclosure document showing what the franchisor discloses about total investment, the executed agreement, receipts and wire confirmations for the fee and each purchase, the lease and any deposit, and an escrow agreement if part of the price is conditional on visa issuance. Source of funds is traced separately: sale of Canadian equipment, business account withdrawals, a home-equity loan, each with the underlying document.
Add the entity's formation papers and share register showing Canadian ownership, a business plan with a five-year staffing forecast, and his own résumé showing he is capable of directing the work. Foreign-language documents require certified translations. Hypothetical example: A Canadian custom-cabinet maker has signed for a U.S.
workshop but paid suppliers from several personal accounts and used an agent for the deposit. The first review should create a transaction ledger linking the lawful source, bank withdrawal, wire, invoice, receipt and asset acquired for each amount. The purchase agreement, lease and supplier contracts establish what the enterprise owns; bank records establish that the applicant controls and paid the funds.
Keep translations and explanations for unusual transfers. A mixed and undocumented trail can make committed capital look like borrowed, refundable or third-party money even when the business plan is sound.